Now You're Registered in Poland

Please download and complete the Cost Prices Spreadsheet.

You’ll have a task on your Tribexa dashboard where you can upload the finished spreadsheet. If you add new products to your range, we’ll add a task to your Tribexa dashboard requesting you update the information.

Download the Cost Prices Spreadsheet

We have to have this information to complete your VAT returns. Please fill it in and upload it to Tribexa as soon as you can. Delays can result in penalties from the Tax Authorities.

When you'll be invoiced

Now that your registration is complete, we'll begin issuing invoices for your monthly subscription. Our invoices are charged on the 1st of each month, based on the work we do for the previous reporting period. For example, if you need to file March's VAT return, you'll see the charge on April 1st. This is because we finalise and submit the necessary work in April.

Your monthly subscription fees will be charged to your payment method through Stripe on the 1st of each month. After the payment is processed, you will automatically receive a receipt and a VAT invoice from Stripe.

How often do you have to file a VAT return in Poland?

There are two filing frequencies in Poland (monthly and quarterly), but almost all VAT returns are filed monthly. The filing and payment deadline is the 25th day of the month following the reporting period.

Polish VAT Rates

Standard	23%
Reduced 1	8%
Reduced 2	5%

Remember that the VAT rates applied to products change by country. What is standard rate in one country may be reduced in another, and vice versa.

VAT Invoice Requirements in the Poland

In Poland, full VAT invoices are required for distance sales and intra-community deliveries.

This table shows you which information is required on simplified and full invoices.

Information Required	Full	Simplified
Sequential invoice number that follows on from the last invoice	✅	✅
Your business name and address	✅	✅
Your VAT number	✅	✅
The date	✅	✅
The tax point (or 'time of supply'), if it's different from the invoice date	✅	✅
The Customer's name (or trading name) and address	✅	✅
Description of the goods or services	✅	✅
Price per item excluding VAT	✅	❌
Quantity of each type of item	✅	❌
Rate of any discount per item	✅	❌
Rate of VAT charged per item, including zero-rated goods. If an item is exempt, indicate "ZW". When applying reverse charge, the VAT rate should be indicated as Not Applicable (NP).	✅	✅
Total amount excluding VAT	✅	✅
Total Net amount of VAT in PLN, broken down by VAT rates	✅	✅
Total amount including VAT	✅	✅
Total amount of VAT in PLN	✅	✅

You can issue invoices in any currency, but the VAT amount has to be in Polish złoty. Currency conversions have to be done using the European Central Bank exchange rate on the date the invoice is issued.

Here's an example of a full Polish VAT invoice: