Now You're Registered in the Netherlands

Please download and complete the Cost Prices Spreadsheet.

You’ll have a task on your Tribexa dashboard where you can upload the finished spreadsheet. If you add new products to your range, we’ll add a task to your Tribexa dashboard requesting you update the information.

Download the Cost Prices Spreadsheet

We have to have this information to complete your VAT returns. Please fill it in and upload it to Tribexa as soon as you can. Delays can result in penalties from the Tax Authorities.

When you'll be invoiced

Now that your registration is complete, we'll begin issuing invoices for your monthly subscription. Our invoices are charged on the 1st of each month, based on the work we do for the previous reporting period. For example, if you need to file March's VAT return, you'll see the charge on April 1st. This is because we finalise and submit the necessary work in April.

Your monthly subscription fees will be charged to your payment method through Stripe on the 1st of each month. After the payment is processed, you will automatically receive a receipt and a VAT invoice from Stripe.

How often do you have to file a VAT return in the Netherlands?

There are three filing frequencies in the Netherlands (monthly, quarterly and annually), but the vast majority of VAT returns are filed quarterly.

Frequency	Criteria	Filing and Payment Deadline
Monthly	Required for taxpayers who regularly pay their VAT late or can sometimes be granted on request	The last working day of the second month following the reporting period
Quarterly	The standard reporting period
Annually	VAT payments of less than €1883	The last working day of the third month following the reporting period

If you've appointed a fiscal representative in the Netherlands, the filing and payment deadline is a month earlier.

Dutch VAT Rates

Standard	21%
Reduced 1	9%

Remember that the VAT rates applied to products change by country. What is standard rate in one country may be reduced in another, and vice versa.

VAT Invoice Requirements in the Netherlands

If a customer requests a VAT invoice, you can issue a simplified invoice unless the total is more than €100. In that case, you have to issue a full VAT invoice.

This table shows you which information is required on simplified and full invoices.

Information Required	Full	Simplified
Sequential invoice number that follows on from the last invoice	✅	✅
Your business name and address	✅	✅
Your VAT number	✅	✅
The date	✅	❌
The tax point (or 'time of supply'), if it's different from the invoice date	✅	✅
The Customer's name (or trading name) and address	✅	❌
Description of the goods or services	✅	✅
Total amount excluding VAT	✅	❌
Total amount of VAT	✅	❌
Quantity of each type of item	✅	❌
Rate of any discount per item	✅	❌
Rate of VAT charged per item, making clear that if an item is exempt or zero-rated that no VAT is applied	✅	✅
The total amount, including VAT	❌	✅

You can issue invoices in any currency, but the VAT amount has to be in Euros. Currency conversions have to be done using the European Central Bank exchange rate on the date the invoice is issued.

Here's an example of a full Dutch VAT invoice: