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Now You're Registered in Italy

Newly registered or just switched over? Here's what you need to do and know next.

Please download and complete the Cost Prices Spreadsheet.  

You’ll have a task on your Tribexa dashboard where you can upload the finished spreadsheet. If you add new products to your range, we’ll add a task to your Tribexa dashboard requesting you update the information.

Download the Cost Prices Spreadsheet

We have to have this information to complete your VAT returns. Please fill it in and upload it to Tribexa as soon as you can. Delays can result in penalties from the Tax Authorities.

When you'll be invoiced

Now that your registration is complete, we'll begin issuing invoices for your monthly subscription. Our invoices are charged on the 1st of each month, based on the work we do for the previous reporting period. For example, if you need to file March's VAT return, you'll see the charge on April 1st. This is because we finalise and submit the necessary work in April.

Your monthly subscription fees will be charged to your payment method through Stripe on the 1st of each month. After the payment is processed, you will automatically receive a receipt and a VAT invoice from Stripe.

How often do you have to file a VAT return in Italy?

Italy has two filing frequencies, monthly and quarterly. All VAT registrants in Italy also have to file an annual summary, unless they've only made exempt supplies in the last year.

Monthly returns are only for businesses with a turnover in the previous year of:

  • more than €700,000 when supplying both goods and services
  • more than €400,000 when supplying exclusively services 

The deadline for both filing frequencies is the last working day of the second month following the quarter. Payments are due on the 16th day of the month following the reporting period.

Italian VAT Rates

Standard 22%
Reduced 1 10%
Reduced 2 5%
Reduced 3 4%

Remember that the VAT rates applied to products change by country. What is standard rate in one country may be reduced in another, and vice versa.

VAT Invoice Requirements in Italy

To file your EC Sales List in Italy, we have to record the applicable transactions into the VAT ledger used by the Italian Tax Authority. To do that, we'll need your invoices, including those for:

  • Exempt intra-community B2B supplies of goods to VAT-registered traders in other EU countries
  • Outbound stock movements from Italy to other EU countries

You'll need to submit your invoices alongside your sales and purchases data. If you can't create invoices showing stock movements between Italy and other EU countries, we can do it for you, for a fee. Please talk to your Client Manager for details. Failure to submit the invoices (and therefore the EC Sales List) may result in penalties (financial or otherwise) from the Italian Tax Authority which we are not liable for.

Amazon's VAT Calculation Services don't create invoices for stock movements from one Amazon fulfilment centre to another, including those required for the EC Sales List. You'll need to make these yourself, or talk to us about our invoice services.

If a customer requests a VAT invoice, you can issue a simplified invoice unless the total is more than €100. In that case, you have to issue a full VAT invoice.

This table shows you which information is required on simplified and full invoices.

Information Required Full Simplified
Sequential invoice number that follows on from the last invoice ✅ ✅
Your business name and address ✅ ✅
Your VAT number ✅ ✅
The date ✅ ❌
The tax point (or 'time of supply'), if it's different from the invoice date ✅ ✅
The Customer's name (or trading name) and address ✅ ❌
Description of the goods or services ✅ ✅
Total amount excluding VAT ✅ ❌
Total amount of VAT ✅ ❌
Quantity of each type of item ✅ ❌
Rate of any discount per item ✅ ❌
Rate of VAT charged per item, making clear that if an item is exempt or zero-rated that no VAT is applied ✅ ✅
The total amount, including VAT ❌ ✅

You can issue invoices in any currency, but the VAT amount has to be in Euros. Currency conversions have to be done using the European Central Bank exchange rate on the date the invoice is issued.

Here's an example of a full Italian VAT invoice:

Italy Example Invoice