Now You're Registered in Belgium

Please download and complete the Cost Prices Spreadsheet.

You’ll have a task on your Tribexa dashboard where you can upload the finished spreadsheet. If you add new products to your range, we’ll add a task to your Tribexa dashboard requesting you update the information.

Download the Cost Prices Spreadsheet

We have to have this information to complete your VAT returns. Please fill it in and upload it to Tribexa as soon as you can. Delays can result in penalties from the Tax Authorities.

When you'll be invoiced

Now that your registration is complete, we'll begin issuing invoices for your monthly subscription. Our invoices are charged on the 1st of each month, based on the work we do for the previous reporting period. For example, if you need to file March's VAT return in Belgium, you'll see the charge on April 1st. This is because we finalise and submit the necessary work in April.

Your monthly subscription fees will be charged to your payment method through Stripe on the 1st of each month. After the payment is processed, you will automatically receive a receipt and a VAT invoice from Stripe.

How often do you have to file a VAT return in Belgium?

Belgium has two filing frequencies: monthly and quarterly. Quarterly VAT returns may be allowed when both of these conditions are met:

The total amount of intra-Community supplies of goods does not exceed €50,000 in the current or any of the previous four quarters
The annual turnover in Belgium does not exceed €2,500,000

You can’t apply for a change in filing frequency. FPS Finance will notify you if the frequency changes based on the above conditions.

Frequency	Filing Deadline and Payment Deadline
Monthly	The 20th day of the month following the reporting period
Quarterly	The 25th day of the second month after the reporting period

If the due date falls on a Saturday, Sunday or bank holiday, it's shifted to the next working day. On October 1st 2025, this extension will no longer apply for quarterly returns. FPS Finance has a calendar of all the exact dates here.

During the summer, you can defer VAT submissions by up to 2 months instead of the usual 1 month. For example, the VAT return for June can be submitted by the 10th of August instead of the 20th of July. This scheme doesn’t apply to payments, which are still required no later than the 20th of the following month.

Belgian VAT Rates

Standard	21%
Reduced 1	12%
Reduced 2	6%

Remember that the VAT rates applied to products change by country. What is standard rate in one country may be reduced in another, and vice versa.

VAT Invoice Requirements in Belgium

Generally, B2C sales don't require you to issue a VAT invoice, unless your customer requests one. If they do, you can issue a simplified invoice if the total sold is less than €125.

This table shows you which information is required on simplified and full invoices.

Information Required	Full	Simplified
Sequential invoice number that follows on from the last invoice	✅	✅
Your business name and address	✅	✅
Your VAT number	✅	✅
The date	✅	❌
The tax point (or 'time of supply'), if it's different from the invoice date	✅	✅
The Customer's name (or trading name) and address	✅	❌
Description of the goods or services	✅	✅
Total amount excluding VAT	✅	❌
Total amount of VAT	✅	❌
Quantity of each type of item	✅	❌
Rate of any discount per item	✅	❌
Rate of VAT charged per item, making clear that if an item is exempt or zero-rated that no VAT is applied	✅	✅
The total amount, including VAT	❌	✅

You can issue invoices in any currency, but the VAT amount has to be in Euros. Currency conversions have to be done using the European Central Bank exchange rate at the date the invoice is issued.

Here's an example of a full Belgian VAT invoice: